Secretary/Business Assistant

  
Advertised on : 05 Oct 2017 | Closing date : 03 Jan 2018

  Job Reference : 09562


Secretary/Business Assistant  

 

Contract Type

Permanent

 

Salary

£26,000 to £30,000 per annum depending on experience

 

Job profile

To provide PA support to Division Operating Officer, and to support business administration of the Energy & Mineral Resources Division.

 

Main responsibilities

·         Diary management.

·         Arranging meetings when required

·         Arranging receptions/parties at restaurants, private rooms, including notification to participants, contacting venues and catering services.

·         Booking restaurants for business lunches and dinners.

·         Transportation arrangement

·         Organisation of business

·         Collating and claiming expenses

·         Ringi support and follow-up

·         Ability to understand/interpret/adjust to the demands of working closely with DOO. 

·         To facilitate and coordinate the mutual communication among secretaries in this office so that they can share the idea of improvement in each role.

·         Manage contract, processes, other formal documentation and payments in timely manner

·         Providing secretarial assistance for overseas visitors.

·         Preparing and entering all contract, non-trade payment and invoicing data on to SAP/ECC for the Project Development department.

·         Gathering market data of the price for the above energy commodities and making a sheet.

Who we are looking for

·         Good telephone manner.

·         Basic numerical and analytical skills.

·         Well organized and able to manage shifting priorities within strict timeframes.

·         Excellent interpersonal skills and able to deal with senior management and visitors in a polite and friendly manner.

·         Responsible, trustworthy and flexible.

·         Extensive secretarial experience, at least some of which should have been looking after senior management.

·         Good communication skills in English and Japanese (verbal, written and listening).

·         IT skills including using Word, Excel, PowerPoint, Outlook, SAP and File Transfer Protocol (FTP)

·         A good level of secondary education

·         Secretarial qualification in IT, typing, book keeping, accounts and administration.

Location

City of London

 

Functional Areas : Office Professionals;General Affairs / Admin Support
Type of Employment : Permanent
Work Location : (London)
Salary Description : £26,000 - £30,000

   
 
 
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