Japanese-Speaking Paralegal

Advertised on : 06 Feb 2018 | Closing date : 01 Jan 2019

  Job Reference : 09815




£25,000 to £35,000 per annum (depending upon experience)


Contract Type

Full-time permanent



City of London


Company Profile

Our client is a London-based international IP practice with operations also in Germany and the US. The company provide IP services in niche specialisms and incorporates patent attorneys and IP litigation solicitors in a combined partnership. The company have an electronics and software practice and a significant presence in the life sciences, medical devices, pharmaceuticals and chemical sectors. The company have a friendly, progressive and mutually supportive working environment along with a smart/casual dress policy in stylish modern offices.


Main Responsibilities

Reporting to the Paralegal Manager and Allocated Fee Earners, the successful candidate will deal with secretarial and administrative tasks, allowing their fee earner(s) to make the best use of their time. They will also perform certain aspects of patent and/or trademark work without guidance, and this requires knowledge of the relevant patent, trademark and design application procedures. Main responsibilities of the position are as follows:


·            Diary management (i.e. arranging meetings, conference calls, etc.)

·            Dealing with incoming emails, post and faxes and, where authorised to do so, correspond on behalf of the Fee Earner

·            Carry out background research and presents findings, in response to requests from clients and/or Fee Earners

·            Raise travel request forms for the Fee Earner, for submission to the Travel Request Team

·            Prepare documents ready for online filing of UK, EPO and PCT Forms, plus CTM applications via EUIPO and Madrid Protocol applications (where applicable)

·            Update prior art files, and prepare IDS and Section 8 (where applicable)

·            Prepare correspondence and legal documentation accurately and with minimal supervision

·            Understand Records procedures, and forward correspondence to Records in a timely fashion

·            Add service and official fees to WIP, prepare invoices and other responsible paralegal (RPA) duties

·            Prepare standard reporting emails/letters to client, including filing reports, publication, acceptance and grant

·            Prepare foreign filing instructions and examination requests 

·            Occasionally provide cover when the Office Junior is out of the office


Candidate Requirements

·            Fluent written and spoken Japanese and English language skills/business etiquette

·            Practical experience of working in a Japanese working environment

·            Computer literate

·            Previous experience working within IP (or a firm that has an IP arm)

·            Experience of similar databases such as Inprotech (desirable)

·            Experience of a Document Management Systems (desirable)

·            Educated to degree level (desirable)

·            Excellent organisational skills, the ability to communicate effectively and ensure deadlines are met

·            The ability to work autonomously (i.e. without constant reassurance or guidance)

·            The ability to prioritise and work well under pressure



·            20-23 days paid annual leave in addition to bank holidays

·            Private healthcare

·            Pension

·            Flexi-leave

·            Season Ticket loan eligibility

·            Discretionary bonuses twice annually

·            Childcare voucher scheme


Starting Date



Working Hours

09:00 to 17:30 (with 1 hour break)



Applicants must have full eligibility to work in the UK as VISA sponsorship will not be provided.


If you would be interested in applying to this position, please contact:

Louis Clark (louis.clark@jac-recruitment.com)


Functional Areas : Accounting & Finance / Legal;Lawyer / Paralegal
Type of Employment : Permanent
Work Location : (London)
Salary Description : £25,000 to £35,000

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