HR Assistant (PA to Head of HR)

Advertised on : 29 May 2018 | Closing date : 27 Aug 2018

  Job Reference : 10059

HR Assistant & PA


Job profile


A Japanese IT-industry company is urgently hiring an English-Japanese bilingual HR Assistant (PA to HR Head) to join the team in Berkshire.


Reporting to


Reporting to the Head of HR.


Main responsibilities


An assistant level position ideally suited for candidates who have proven themselves to be great at Administration or PA functions in the past. Successful candidates will have some prior work experience and will be English-Japanese bilinguals, with at least Business level fluency in Japanese. You will join a fun, multicultural environment where you will perform the following duties:


·         Provide confidential support to the Head of HR

·         Effectively develop and manage the confidential employee records database

·         Submit weekly Headcount Reports to HQ as well as provide reporting as necessary – sickness, absence, time keeping etc

·         Prepare various internal and external documents

·         Schedule meetings and organise travel arrangement as required

·         Provide administrative support for Immigration and Visa processes

·         Assist with the administration of payroll, employee benefits including pensions and health insurance

·         Support all aspects of the recruitment / leavers process

·         Support the appraisal process and fulfilment of the identified training and development needs

·         Translation and expat support in Japanese


Who we are looking for


  • A person with a strong PA and/or Administration background
  • Highly organised, able to multi-task and prioritise with ease
  • Skilled at handling confidential work duties
  • Possess good communication skills
  • Excellent attention to detail
  • A positive can-do attitude and the ability to use their own initiative
  • Possess excellent IT skills and knowledge including high level familiarity with MS Office
  • Good sense of humour and resilience are a must
  • English-Japanese bilingual (see below)


Language requirement


English: Fluent

Japanese: Business level (JLPT N2 and above, able to perform simple translation)




A-level standard or equivalent




Negotiable, based on experience and suitability





Direct trains from Central London, car park available.




Mon – Fri 9:00 am - 5:30 pm (or 9:00 am – 3:00 pm)



Candidates must be eligible to work in the UK without any restrictions as no visa support will be provided (YMS Visa holders may apply)


Functional Areas : Office Professionals;General Affairs / Admin Support;HR;Secretary / PA
Type of Employment : Permanent
Work Location : [England - South West]
Salary Description : £28k - £30k

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