Japanese-Speaking Administrator

  
Advertised on : 17 Jul 2018 | Closing date : 15 Oct 2018

  Job Reference : 10179


Japanese Accounting/Administrative Assistant

 

Salary

Up to £25,000 per annum (depending on experience)

 

Contract Type

Full-time permanent

 

Location

City of London

 

Company Profile

Foods department of a major Japanese trading company seeks a new Japanese-speaking business assistant to provide administrative and accounting support.

 

Main Responsibilities

·            Administrative Assistance:

o    Filing, archiving and administration of all related and required documents according to defined departmental standards.

o    Handling and administering postage, fulfilment and courier requests (internal/external).

o    On occasions, welcome guests and offer refreshments as appropriate.

o    Correspond with customers and stakeholders and respond to inquiries.

o    Respond to enquiries from Tokyo Head Office.

o    Ensure all reports are sent to Tokyo head office in a timely manner.

o    Make travel arrangements like cars and hotel bookings for visitors as well as staff travelling from London to various destinations. Provide support with completing applications for Business Visa’s.

o    Complete entertainment application on in house system on behalf of colleagues.

o    Input expense claims using the in-house reporting system.

o    Monthly contract balance reports.

·            Accounting Assistance:

o    Monitor and process all accounts related activities of the department, including purchase, sales, payments including L/C arrangement and receipts.

o    Prepare invoices, bank payment applications and other paperwork as required.

o    Ensure correct allocation of costs and expenses to appropriate cost codes and departments.

o    Input invoices and purchases on accounting system (SAP system used).

o    Liaise with banks and resolve/ negotiate any issues.

o    Complete bank payments and reconciliations.

o    Input sales and purchases on accounting system. Prepare reports and spreadsheets and reconcile all accounts.

o    Monitor and process all accounts related activities of the department, including purchase, sales, payments including L/C arrangement and receipts.

o    Prepare invoices, bank payment applications and other paperwork as required.

o    Ensure correct allocation of costs and expenses to appropriate cost codes and departments.

o    Input invoices and purchases on accounting system (SAP system used).

o    Liaise with banks and resolve/ negotiate any issues.

o    Complete bank payments and reconciliations.

o    Input sales and purchases on accounting system. Prepare reports and spreadsheets and reconcile all accounts.

 

Candidate Requirements

·            Previous experience in a similar office administration role.

·            Highly numerical with intermediate excel skills.

·            Previous experience using IT software for accounting like SAP or SAGE.

·            Excellent attention to detail.

·            Excellent time management skills and able to work in a fast paced environment.

·            Excellent verbal and written communication skills in English.

·            Fluency in Japanese written and spoken.

·            Some experience in food trading or work in a similar industry may be advantageous.

·            Proficiency in MS Office.

·            Acts as a team player – Collaborate and support colleagues and peers across the organisation.

·            Results oriented and flexible - Be adaptable, able to meet deadlines and to work with all types of individuals based locally or at our overseas branches.

·            Communication - Able to build relationships with colleagues across the organisation and provide the support required.

·            Able to use own initiative.

·            Highly detail Oriented – Ensure that all information is correct and seek further clarification when information provided is not satisfactory.

·            Flexible approach to role responsibilities and able to manage multiple expectations.

 

Starting Date

ASAP

 

Working Hours

Monday to Friday; 09:00 to 17:00

 

VISA

All candidates must have full eligibility to work in the UK as VISA sponsorship cannot be provided.

 

Functional Areas : Accounting & Finance / Legal;Accounts Assistant
Type of Employment : Permanent
Work Location : (London)
Salary Description : Up to £25,000

   
 
 
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