Team Administrator (Fixed Term Contract-12 months)

Advertised on : 28 Sep 2018 | Closing date : 27 Dec 2018

  Job Reference : 10292



Team Administrator (1 Year Fixed Terms Contract)




£23,000- £28,000 per annum


Job profile


A Japanese global trading company is looking for an accounting Assistant and Administrator who can assist senior management. (Transportation Machinery Unit)


Main Responsibilities


       To monitor and process all accounts related activities of the business unit, including purchase, sales, payments and receipts.

       Ensure correct allocation of costs and expenses to appropriate cost codes and departments.

       Input invoices and purchases on accounting system (SAP system used).

       Correspond with customers and stakeholders and respond to inquiries.

      Respond to enquiries from their staff.

       Ensure all reports are sent to Tokyo head office in a timely manner.

      Work with Their staff in Tokyo head office and its subsidiaries to help organise annual departmental meetings.

      Make travel arrangements including flight, cars, business dinner and hotel booking for visitors as well as their staff.

      Make schedules of travel for their staff and visitors.

      Arrange the reimbursement for above travelling and entertainment.

      Complete entertainment application on in house system on behalf of colleagues.

      Input expense claims using the in-house reporting system.

      Correct filling of all documentation including archiving documents.

      Ensure that calls are routed to the correct staff and take messages in appropriate circumstances.

      Prepare presentations about the Company, printing and binding them into a pitch book.

      Provide ad hoc support for research projects as and when required.


Any other tasks as may be requested by the member of the business unit in order to meet the operational needs of the business that are deemed to be within the job holder’s sphere of competence.


Person Specification


The successful candidate will be able to demonstrate they meet the following criteria:


Essential criteria:


      Previous experience in a similar professional office environment

      Proficiency in MS Office (Word, Excel and Power Point)

      Excellent communication skills

      Able to build strong and effective relationships with colleagues across the organisation

      Excellent time management skills and able to work in a fast paced environment

      Excellent attention to detail (Able to ensure all information is correct and seek further clarification if required)

      Able to provide examples of a collaborative style of working, a team player who  supports colleagues and peers across the organisation.

      Demonstrates a flexible approach to role responsibilities and able to manage multiple expectations

      Able to use own initiative

      Results oriented and flexible - Be adaptable, able to meet deadlines and to work with all types of individuals based locally or at our overseas branches.

      Previous experience using IT software for accounting like SAP, SAP Concur or SAGE.


Desirable criteria:


      Experience of working in a Japanese company, interest and understanding of Japanese language and culture would be beneficial.








35 hours per week

Mon – Fri: 09:00am - 05:00pm




Company pension scheme, Medical & Health Insurance, Life Insurance


Starting date


As soon as possible




Eligible to work in the UK without any restriction


About our client


Trade industry


Functional Areas : Trading & SCM;Other
Type of Employment : Permanent
Work Location : (London)
Salary Description : GBP 23K - GBP 28K

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