General Affairs Administrator

Advertised on : 25 Jun 2019 | Closing date : 23 Sep 2019

  Job Reference : 10676



General Affairs Administrator (1 Year Contract)




£23,000 -  £25,000 per annum


Job profile


A Japanese global trading company is looking for an General Affairs Administrator who can assist senior management and its team.


Principal Accountabilities

·           General facilities management

·           Distribution of and arrangement of postal deliveries and couriers


·           Purchase of stationary / refreshment suppliers and maintaining stock.

·           Housekeeping of meeting rooms and all areas of the office.

·           Liaise with landlord as or various maintenance suppliers when necessary.

·           Liaise with data archive / recycle company.

·           Deal with expense slips and invoice payments


·           Travel and accommodation arrangement (including negotiating with suppliers and carrying out inspections


·           Handle expatriate employee’s general issues including temporary accommodation, housing, inventory checks, council tax, medical expenses, insurance and club memberships.

·           Deal with various miscellaneous matters as and when they arise.

·           Assist with the company social events as and when needed.


·           Maintain the monthly Europe/Russia/NIS regional staff lists and complete adhoc reports from the Corporation.


·           Update various HR&GA forms and lists on the Company Intranet.


·           Additionally the position-holder will assist the HR team with administration duties as and when required.



·           This position requires someone who has administrative experience and ideally educated to degree level.


Person Profile / Experience

·           General Affairs experience within an office environment

·           Strong Administration background

·           Working within a multi- cultural environment


·           Able to be fully accountable for the delivery of agreed targets and taking responsibility for their timely delivery.


·           Able to resolve sensitive and complex problems in a timely manner.

·           Able to demonstrate a breadth of knowledge outside their own specialism.

·           Ideally has prior experience of working within a Japanese environment.


·           Ideally has prior experience in dealing expatriate staff housing and benefits matters.


Personal Qualities/ Competencies

·           Attention to Detail


·           Comfortable with communicating and working with employees at all levels and different cultures’


·           Self-motivated and proactive with ability to work independently to strict deadlines.

·           Proactive with ability to anticipate and adapt to changing conditions.

·           Willing to be flexible and go beyond boundaries in order to deliver results


·           Effective at developing significant creative and constructive partnerships both internally and externally.

all times.







35 hours per week

Mon – Fri: 09:00am - 05:00pm




After successful completion of probation period:








Life Insurance




Private Health Insurance




Personal Travel Insurance



·  Interest-Free Season Ticket Loan





Starting date


As soon as possible




Eligible to work in the UK without any restriction


About our client


Trade industry


Functional Areas : Trading & SCM;Other
Type of Employment : Permanent
Work Location : (London)
Salary Description : GBP 23K - GBP 25K

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