Company: Japanese trading company
Position: (Japanese Speaking) Executive Assistant
Location: Brussels
Salary: Depending on experience
Key Responsibilities
Manage the President’s calendar, scheduling meetings, appointments, and coordinating with internal and external stakeholders.
Organize domestic and international business travel, including flights, transportation, accommodation, and detailed travel itineraries.
Act as a key point of contact for communication and coordination with clients, business partners, and internal teams.
Prepare and coordinate meetings, including agendas, presentation materials, visitor arrangements, and hospitality support.
Welcome guests and support VIP visits, ensuring a professional and seamless experience.
Arrange corporate gifts and support relationship-building activities with key stakeholders.
Process expense reports, invoices, and reimbursement requests accurately and efficiently.
Provide comprehensive administrative support to ensure the smooth day-to-day operation of the President’s office.
Requirements
Bachelor’s degree or equivalent.
Minimum 5 years of experience supporting senior executives in a fast-paced, international business environment.
Valid Belgian driver’s license.
Fluent Japanese and English language skills (written and spoken).
French and/or Dutch language skills are an advantage.
Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Experience with SAP is considered a plus.
Ideal Candidate
Service-oriented, flexible, and professional, with a strong sense of responsibility.
Able to anticipate needs and proactively support executive priorities.
Highly organized with excellent attention to detail and the ability to manage multiple tasks simultaneously.
Adaptable and resourceful, remaining calm and effective when handling last-minute changes.
Strong time management skills with the ability to meet deadlines under pressure.
Excellent communication and interpersonal skills, with a responsive and collaborative approach.
Able to maintain confidentiality and build trusted relationships with senior stakeholders.
We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.