Japanese Speaking Programming Officer
£25,000 - £28,000 per annum
A Japanese global Culture Home are looking for a programming officer that will work closely with all members of the Programming Team, especially with Japanese communication and liaison with stakeholders in Japan.
The coordination (development and implementation) and reporting of all programming activities - commissions, projects, exhibitions and related public events - to include:
Programming Event Preparation and Production:
§ Regular email and video conference communication in Japanese liaising with event content holders.
§ Liaising with the company, Tokyo Liaison Office and Japan.
§ Advising event content holders in Japan in the process and planning of event content for the company.
§ Researching the viability of conceptual ideas proposed by the Director – Programming and the Programming Team.
§ Writing detailed, clear and accurate Event Proposal forms to Japan.
§ Managing resource, administration and marketing relating to Programmes.
§ Supporting the install and de-install of all projects when necessary.
§ Ensuring other technical and logistical needs of programmes and venue requirements are met, including OH&S and risk management.
§ Sourcing products and services and completing vendor application forms.
§ Reporting on the qualitative and quantitative data collated.
§ Preparing written programme updates, and programme-related information as required.
§ Checking and validating all supporting documentation.
§ Monitoring correspondence, respond to in-coming emails in both Japanese and English, dealing with appointments, requests for biographies, or images etc
§ Maintaining and recording communications, including between Japan and UK as required, and complete research on behalf of the Programming Team.
§ Preparing correspondence on behalf of the Director – Programming and Programming Team.
§ Conducting and record diary meetings with the Director – Programming and the Programming Officers responsible for events to discuss upcoming engagements, events and activities.
§ Filtering general information, queries, phone calls and invitations, taking forward such contact as appropriate.
§ Fully supporting the various needs of the Programming Team ensuring each is fully briefed on any engagements they are involved in through accurate communication, coordination and research.
§ Maintaining high standards of creativity and professionalism at all times.
§ A particular feature of the company’s way of working is the project team. All members of staff are expected to collaborate, from time to time, in cross-functional teams to deliver specific projects and programmes of activity. The project teams are multi-disciplinary and bring together the skills and experience needed to deliver a wide range of shared initiatives and objectives. Teams may include experts from external companies or suppliers.
§ As an employee of the company, Under Section 7 of the Health and Safety at Work etc. Act 1974 you are responsible for your personal safety and that of all personnel under your authority, including others who may be affected by the Company’s activities. Additionally, you must also co-operate with the Company to enable it to discharge its own responsibilities successfully.
PROFESSIONAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE
§ Educated to degree level or equivalent qualification in a relevant field
§ Additional training / courses completed in associated areas advantageous
§ Knowledge of funding application process for artistic and/or community engagement programmes through grants etc, beneficial
§ High level of proficiency in full MS Office suite
§ Use of CRM and other software systems beneficial
§ At least 3 years’ professional experience in a similar role with responsibility for executive-level correspondence, administration and logistics management and programming
§ Exposure to sector (Museum, Arts, NFP, Visitor Attraction, Heritage Destination or Tourism Development) preferred
§ Previous experience in a project-office environment desirable
§ Experience of working in an inter-cultural environment
§ Experience of working with or in Japan would be an advantage
§ Due to the COVID-19 restrictions, this role will begin as a remote position, with a gradual return to an office environment, with some duties carried out in Japan House London public spaces, when it is deemed safe to do so by the UK Government.
§ Once normal office working is resumed, we will aim for a flexible approach to work locations, balancing on site presence and working from home. The mix of office-based working and remote working will be determined by business need and role requirements.
§ Office is based on Kensington, off-site work is occasionally required.
§ Standard working hours are eight hours per day, five days per week.
§ Occasional after-hours project-related tasks (evenings and weekends).