Japanese-speaking Accounting Assistant/Bookkeeper

Job title: Japanese-speaking Accounting Assistant/Bookkeeper
Contract type: Permanent
Location: City of London, Greater London, England, United Kingdom
Salary: £30,000 to £40,000
Reference: EN/PR/111383
Contact details: Masumi Shibui
Contact email:
Job published: August 31, 2021 14:18

Japanese-speaking Accounting Assistant/Bookkeeper
£30,000 to £40,000 per annum depending on experience.
Contract Type
Full-time permanent
City of London
Company Profile
Property Company
Main Responsibilities
Reporting to the Line Manager, assisting with the running of Group of Companies Accounts Payable Department
·            Accounts Payable:
o    Purchase orders, delivery notes & invoices from suppliers:
§  Receive new purchase order from in-house complete with quotation
§  Create purchase order in Sage accounts
§  Receive invoice from supplier and match the same with the correct purchase order and delivery note.
§  Ensure each invoice is checked before being posted into Sage accounting software.
§  Check for invoice duplications & correct nominal coding activity.
§  Enter invoices in Sage (this can be done prior to receipt of deliver note)
§  Ensure that invoices are received and recorded in the correct period, for VAT purposes.
§  Print off day books and verify.
§  File in unpaid (or arrange payment if urgent e.g. utilities and telecoms).
§  File in paid files if invoice is to be settled by direct debit.
o    From monthly and ad-hoc payment cheque runs received from the Line Manager:
§  Pull out invoices from the unpaid file and tick off against creditors list.
§  Prepare manual remittance prior to writing any cheques.
§  Stamp invoice with “PAID” stamp and write cheque number on invoice.
§  Enter cheque payments on Sage and allocate to invoices.
§  Print remittance advices and attach to cheque and invoices.
§  Pass to Directors for signing.
§  Post signed cheques/remittance advices and enter in post register.
§  File all paid invoices in their respective files.
o    Reconcile supplier statements against Sage records:
§  Usually at beginning of each new month and ad hoc as and when received.
§  Send out missing invoices list directly to supplier and monitor continuously.
o    Perform regular audits to monitor accounts:
§  to ensure payments are up to date,
§  debit balances are resolved,
§  unmatched payments are matched.
o    Research and resolve invoice discrepancies and issues directly with suppliers.
o    Correspond with suppliers and respond to inquiries.
o    Provide supporting documentation for audits.
·            Cash & Bank:
o    Receive petty cash vouchers on a daily basis:
§  Review vouchers against analysis spreadsheet.
o    Apply VAT where relevant:
§  Apply correct T codes.
§  Check nominal coding.
§  Upload petty cash journal to Sage.
o    Reconcile petty cash account on Sage:
§  Escalate major variances and/or issues with Line manager/Director.
§  Attain authorisation and sign off from Line Manager.
o    Reconcile bank accounts weekly:
§  Escalate major variances and/or issues with Line Manager/Director.
§  Attain authorisation and sign off from Line Manager/Director.
o    Reconcile credit card statement monthly and report major issues to Line Manager/Director:
§  Acquire receipts from Directors and project manager.
§  Escalate major variances and/or issues with Line Manager/Director.
§  Attain authorisation and sign off from Line Manager/Director.
·            Payroll & CIS Wages
o    Assist with the printing of weekly time sheets for the CIS personal.
o    Populate the CIS excel based payroll computation schedule with the weekly hours.
o    Ensure all time sheets are approved accordingly and are received on a timely basis.
o    Ensure cheques/Chaps payments are correct prior to sending the excel schedules to the Internal Auditors for the preparation of the payroll. This will included the monthly payroll as well.
o    Post/upload payroll journals to reflect in Sage accounting.
·            Additions
o    To be a professional, valued member of the team.
o    Assist anyone within the Company that needs help, creating an efficient team environment.
o    Adhere to Health & Safety legislations.
o    Actively adhere to the rules, policies and procedures of the Company.
o    Be prepared to carry out any other reasonable duties that may be required of you by your line manager.
Candidate Requirements
·            Have business-level proficiency in English and Japanese
·            Must be fully conversant with Sage Line 50 Accounts

  • Have knowledge of excel based spreadsheets

  • Be self-motivated