Japanese Speaking Office Manager (MJ11421)
£21,000 – 30,000 / yearly depending on the experience
Monday to Friday, 09:00 – 18:00 (Flex Work available)
Correspond with Building Managers on all issues.
Maintain and manage suppliers, their services and contracts, negotiating and maintaining costs to best conditions, researching and recommending supplier switches as necessary.
Take care of office environment, carrying out basic maintenance as capable.
Health and Safety duties including annual fire risk and health and safety assessments.
Ensuring the office is safe as per UK government advice (COVID-19).
Performing COVID-19 risk assessments, providing PPE to staff and visitors.
Key contact for onsite COVID-19 testing, inputting and managing test results in GOV.UK portal.
Correspond with legal advisors on HR matters / legal queries and Home Office with immigration queries.
Assisting with new joiner onboarding and exiting staff processes.
Assist in disseminating / upholding company policy in office, referring to staff handbook.
VISA Sponsorship duties; maintaining staff's immigration documents and personal information, as per HMRC's advice and requirements
Updating records and managing internal e-HR system
First line support / first point of contact for IT matters in office, e.g. MS Office queries, PC issues, internet and network problems.
Correspond with Singapore Head Office IT Department and Outsourced IT vendor as necessary on any IT matters.
Keeping records and audits of IT equipment, purchasing new equipment to spec as required/requested.
Performing planned and emergency maintenance for PCs.
Others / Advanced
Assist Directors in creating PowerPoint presentations and Excel spreadsheets.
Assisting with general administrative tasks in the office as required and requested from the Managing Director and Managers.
Developing a strong knowledge of JAC’s database, potentially becoming a database “Super User” able to troubleshoot Consultant issues and potentially train new users.
Assisting in testing and implantation of a new database; assisting in consolidating and cleaning records for future data migration.
Responsible for staff's wellbeing at work and ensuring both WFH and in-office working environments are suitable and comfortable for staff’s needs.
Supporting consultants with English mock interviews, offering constructive criticism and advice to candidates.
Checking CVs for grammar, punctuation, and other errors and advising accordingly.
Previous demonstrable experience in office administration a must, to at least 2 years.
Strong interpersonal skills with experience working or living in a Japanese cultural environment essential.
A good foundation-level understanding of IT and networking, with advanced skills in Microsoft Office (including ability to use advanced formulas in Excel.)