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Japanese Speaking Office Manager

Job title: Japanese Speaking Office Manager
Contract type: Permanent
Location: City of London, Greater London, England, United Kingdom
Specialisation:
Reference: EN/PR/111376
Contact details: Mie Hiraoka
Contact email: Mie.Hiraoka@jac-recruitment.com
Job published: September 01, 2021 09:52

Japanese Speaking Office Manager (MJ11421)

 

【Company Profile】

JAC RECRUITMENT

 

【Position】

Office Manager

 

【Salary】

£21,000 – 30,000  / yearly depending on the experience

 

【Work Days/Hours】

Monday to Friday, 09:00 – 18:00 (Flex Work available)

 

【Contract Type】

Permanent, full-time

 

【Location】

Moorgate, London


【Main Responsibilities】

 

 Office Management

  •  Correspond with Building Managers on all issues.

  •  Maintain and manage suppliers, their services and contracts, negotiating and maintaining costs to best conditions, researching and recommending supplier switches as necessary.

  • Take care of office environment, carrying out basic maintenance as capable.

  • Health and Safety duties including annual fire risk and health and safety assessments.

  • Ensuring the office is safe as per UK government advice (COVID-19).

  • Performing COVID-19 risk assessments, providing PPE to staff and visitors.

  • Key contact for onsite COVID-19 testing, inputting and managing test results in GOV.UK portal.

 

 HR support

  • Correspond with legal advisors on HR matters / legal queries and Home Office with immigration queries.

  • Assisting with new joiner onboarding and exiting staff processes.

  • Assist in disseminating / upholding company policy in office, referring to staff handbook.

  • VISA Sponsorship duties; maintaining staff's immigration documents and personal information, as per HMRC's advice and requirements

  • Updating records and managing internal e-HR system

 

IT Support

  • First line support / first point of contact for IT matters in office, e.g. MS Office queries, PC issues, internet and network problems.

  • Correspond with Singapore Head Office IT Department and Outsourced IT vendor as necessary on any IT matters.

  • Keeping records and audits of IT equipment, purchasing new equipment to spec as required/requested.

  • Performing planned and emergency maintenance for PCs.

 

 

 

 

 

Others / Advanced

  • Assist Directors in creating PowerPoint presentations and Excel spreadsheets.

  • Assisting with general administrative tasks in the office as required and requested from the Managing Director and Managers.

  • Developing a strong knowledge of JAC’s database, potentially becoming a database “Super User” able to troubleshoot Consultant issues and potentially train new users.

  • Assisting in testing and implantation of a new database; assisting in consolidating and cleaning records for future data migration.

  • Responsible for staff's wellbeing at work and ensuring both WFH and in-office working environments are suitable and comfortable for staff’s needs.

  • Supporting consultants with English mock interviews, offering constructive criticism and advice to candidates.

  • Checking CVs for grammar, punctuation, and other errors and advising accordingly.  

 

【Requirements】

 

  • Previous demonstrable experience in office administration a must, to at least 2 years.

  • Strong interpersonal skills with experience working or living in a Japanese cultural environment essential.

  • A good foundation-level understanding of IT and networking, with advanced skills in Microsoft Office (including ability to use advanced formulas in Excel.)

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