Company: Japanese trading company
Position: (Japanese Speaking) Operations Flow Assistant
Location: London (hybrid working, 3 days/week required in-office at minimum)
Type: Temporary (3–6 month contract with the potential to transition into a permanent position)
Salary: Depending on experience
Key Responsibilities
Coordinate internal processes for contract execution and counterparty onboarding
Liaise with internal and external stakeholders to ensure timely onboarding and approval workflows
Arrange, track, and manage the contract signing process
Maintain accurate filing, organisation, and records of contracts and related documentation
Review executed contracts to confirm required information for payments and settlement
Monitor key contract dates (expiry, renewal, amendments) and issue reminders as needed
Support vendor agreement novation and associated documentation
Assist with the preparation, organisation, retrieval, and maintenance of operational documentation
Contribute to the creation, maintenance, and update of operational manuals and procedures
Handle confidential and sensitive information with discretion and care
Support continuous improvement of administrative and operational processes
Ideal Candidate Profile
Experience & Skills
Previous experience in administration, operations support, or a middle‑office role
Experience in energy trading, commodities, or financial services is highly preferred
Proficient in Microsoft Office, particularly Excel, Word, and Outlook
Strong numerical skills, with the ability to handle fee calculations and basic reconciliations
Strong interpersonal skills with the ability to work across Trading, Support Functions, and Senior Management
Personal Attributes
Highly organised, with the ability to manage multiple tasks and deadlines
Exceptional attention to detail and accuracy
Proactive, reliable, and willing to take ownership of responsibilities
Clear, professional communication skills
Able to handle confidential information with care and integrity
Capable of identifying issues, escalating appropriately, and collaborating to resolve them
We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.