This varied role involves providing front of house reception service, administrative support and accounts tasks such as processing invoices and making payments.
We are seeking an all-around flexible team player with proven front of house and administrative experience and the capability and mindset to develop additional skills as the role progresses.
Salary: £20,000-£22,000 per annum dependent on experience. Discretionary annual performance-related bonus. Medical insurance, dental insurance and company pension. Overtime payable as per the requirements of the role.
Location: City of London, near Liverpool Street
Job Type: Full time, permanent
Hours of Work: 9 am – 5 pm with one hour for lunch, (please note that over-time hours may be required as are reasonably necessary for the proper performance of the duties) Due to operational requirements the start and finish time may vary to meet the needs of the business and we will give you as much notice of this as possible.
Duties and Responsibilities include:
•Covering reception duties such as meeting room bookings, guest registration and guest hospitality. Providing first line support for any technical problems that may occur in the meeting rooms.
•Handling and transferring incoming calls. Distribution of incoming post and arranging outgoing post and couriers.
•Monitoring and reordering of consumables (kitchen consumables and stationery)
•Processing invoices and allocating costs in excel and SAP.
•Supporting with Health and Safety matters ( for example Fire Warden, supporting with covid secure processes and workstation assessments)
•Timely reporting of maintenance issues using the building database
•Support with arranging events such as the office Christmas party
•Ad hoc tasks as required
Skills and Experience:
•Excellent customer service skills
•Good attention to detail and numerical accuracy
•Good time and task management
•Cooperative, flexible and “Can do” attitude
•Ability to work in a cross-cultural environment
•Willingness to learn and improve