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Office Administrator

Job title: Office Administrator
Contract type: Permanent
Location: Ireland
Specialisation:
Salary: €35,000 -45,000
Reference: EN - PR/111439
Contact details: Yuri Nakaishi
Contact email: yuri.nakaishi@jac-recruitment.com
Job published: November 11, 2021 11:49

Title Office Administrator

Location Dunlin, Ireland

Salary  €35,000 -45,000

Overview

This position is responsible for coordinating and managing a variety of office administration functions including accounting andpayroll support, day-to-day office management and reception, shipping/receiving, human resources, purchasing, and sales andservice support in Ireland branch office. 

Main responsibilities

Office Administration

• Studies and implements management policies and proceduresin order toimprove the effectiveness and efficiency of

workflow and reporting procedures.

• Directs the installation and maintenance of new accounting, timekeeping, payroll, inventory, logistics, human resources,

facility, and other related procedures and controls.

• Directs services such as computer and office equipment maintenance and repair, supplies, mail, data storage and files.

• Manages and renews contracts with corporate service agencies, such as insurances, benefits, vehicles, investment, etc.

• Prepares and files statements and reports for government and insurance agencies as required.

• Identifies administrative needs and develops appropriate solutions or recommendations.

• Coordinates activities of various departments or workers within the Company.

• Interprets and applies laws, rules, and regulations applicable to the organization.

• Consults with appropriate corporate attorneys to obtain recommendations.

• Performs other duties and projects as assigned by Company management.

HR Management

• Identifies legal requirements and government reporting regulations affecting human resources functions and

ensures policies, procedures, and reportingare in compliance.

• Administers and maintains records of the Company’s benefit program including 401k plan, medical/dental

insurance, disability insurance, life insurance, paid time off, etc.

• Administers human resources management program including compensation, performance management,

training,recruitingand hiring, and disciplinary and termination.

• Reviews and ensures accurate payrolls.

• Advises management in appropriate resolution of employee relations issues.

• Represents the Company at personnel-related hearings and investigations.

• Handles employees’ inquiriesin regards tothe Company’s policies, procedures; investigates employee

complaints.

• Coordinates immigration matters for both US and Ireland branch employees.

• Prepares and files various reports and taxes related to employment; ensures timely filing.

Procurement/LogisticsSupport

• Ensures accurate,smoothand efficient procurement and delivery of products and parts by overseeing staff who

are engaged with activities including import/export, shipping documentations, customs, brokers, government

agencies and shipping companies.

• Reviews and manages purchasing agreements.

• Maintains inventory levels at an optimum level, being aware of sales trends versus inventory levels.

• Communicates withLasertecJapanin regards toproduct availability and complaints.

Qualification

• Bachelor’s degree (B.A.) from a four-year college or university or equivalent combination of education and

experience.

Experienced in both Admin and HR.

• Between seven and ten years of previous work experience in a similar position(Supervises staff level employees)would be ideal.

• General office equipment including phones, personal computer, email, fax, copier, etc.

• Software includes the use of Windows operating system & MS Office.

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