Our client is looking for a Full time secretary.
Main Purpose of the Job:
To provide secretarial and administrative support to various departments.
KEY TASKS:
• Quick and precise action for the requests from GM and team members, if requested;
- Booking tickets/hotels,
- Payment for invoice,
- Visa application,
- Visitors’ greetings and support,
- Schedule organization,
- Dispatching of documents/goods.
• Proactive support of team members;
• Understanding of group member’s daily works for better performance of his/her own tasks;
• Flawless dispatch of calendars and X’mas cards and maintenance of customer lists;
• Dealing with email, faxes and post, and general Ad hoc duties;
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Filing of documents;
• Making report and settle the expenses, including group members’ travel fee;
• Provide support for conferences and exhibitions;
• Making appointments;
• Handling of Secrecy Agreement;
• Clipping of articles in industry news;
• Other duties when required.
PERSON SPECIFICATIONS:
• Competent in using Microsoft Office software;
• Time management;
• Well organized;
• Able to prioritize;
• Diligent;
• Flexibility;
• Excellent Written & Verbal communication in English and in Japanese;
• Able to maintain confidentiality & discretion;
• Able to handle interruptions and distractions;
• Interpersonal Skills;
• Multicultural Awareness & Sensitivity;
• Willingness to support others;
• Self Confidence;
• Maintaining good working relationships with Partners & Executives;
• Attention to small details;
• Work effectively independently and as part of a team.
Working hours (Monday – Friday): 9:00 – 17:00 (Including one hour lunch) – hybrid working, 2 days in office, 3 days from home
35 hours per week
Please apply if you are interested! Looking forward to your application.
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