Job Title: Accounts Supervisor / Accounting Clerk
Reporting to: UK Director and Accounting Director in Head office
Job Type: Permanent
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Reporting to: UK Director and Accounting Director in Head office
Job Type: Permanent
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Japanese company in the City of London is looking for an Accounts Supervisor/Accounting Clerk.
Main Purpose of Job
The role of the accountant will be responsible for dealing with day-to-day accounting transactions accurately in a timely manner and handling the queries/ requests from external Auditors and support the Accounting Director.
Main Responsibilities
[Payable Management]
- Make sure all supplier and group company invoices being recorded correctly and prepare the payments.
- Make sure prepare payment of internal staff salaries on time and payroll reports are correctly recorded
- Make sure company card expenses being handled and correctly recorded.
- Make sure all the supporting documents are stored in the system.
- Comply with the regulation to submit the payment practice to UK Government.
- Accommodate the request of relevant reports made by group companies.
[Staff Expenses Management]
- Ensure internal staff expenses being processed correctly and prepare the payments in a timely manner.
[Banking and Recording]
- Make sure all outflow and inflow being processed.
- Prepare bank payments in accordance with supplier invoice deadlines.
- Oversee payments and invoicing procedure.
- Update and Maintain all cash flow related reports regularly and correctly.
[Intercompany Invoicing]
- Make sure raising invoices to group companies monthly/ quarterly.
[Government Reporting]
- Make sure prepare quarterly VAT Return in timely manner
- Make sure to prepare and submit government reporting (statistics reports) on time.
- Make sure prepare government payments in timely manner.
[Prepayment/ Accrual]
- Make sure all the supporting documents are in place when prepayment/accrual are booked.
[Pension Reporting]
- Make sure to update and maintain pension reports for internal staffs/ agency workers and inform to pension agency on time.
- Pension opt-in/ opt-out being handled correctly and requesting refund in timely manner.
[CT61 Return and P11D/ (b)]
- Make sure prepare the royalty payments data in order to submit the CT61 by due date
- To maintain private medical payment report in order to submit the P11D/ P11D(b) by due date
[Monthly/Year end close]
- Keep up with the latest accounting standards (UK GAAP) and comply with them in order to get the clean audit result.
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions including Intercompany transactions.
[Other]
- Deal with several enquiries/requests from external auditors during the Year-end audit in order to get the clean audit result. Work closely with them.
- Interact closely with other departments to ensure cost of sale/ any matters are handled smoothly.
- Some tax matters (CTX, WHTX, VAT) need to deal with.
- Prepare annual budget and update forecast, and working closely with internal director.
- Prepare board meeting materials, documents filing and other corporate related administrative matters.
- Assist in general administrative duties for team members as appropriate.
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Skills/ Experience/ Competencies
[Integrity & Ethics]
- Must be able to maintain absolute confidentiality regarding sensitive information.
- Meet company expectations including intercompany within limited time.
[Qualifications]
- AAT or any above accounting qualification.
[Job Knowledge]
- Taxation knowledge (Corporation tax, VAT, Withholding tax).
- Strong Excel skills and good working knowledge MS Office apps.
- Experience with ORACL NetSuite an advantage.
[Adaptability/ Flexibility]
- To have multi-tasking and have a ‘can do’ attitude essential.
- To be flexible to fulfill to urgent requirements as needed.
[Dependability]
- Proactive and reliable.
- Able to facilitate and support others in accounting and admin matters.
[Communication]
- Excellent communication skills.
- Good verbal and written skills in Englis, help understand Japanese language.
[Accuracy]
- Strong in numbers and able to pay attention in details.
- Able to ensure all accounting records are correctly booked.
[Efficiency/ Effectively]
- Ability to suggest several accounting areas to be improved.
[Productivity]
- Self-motivated with a professional work ethic.
- Passionate about delivering consistently high levels of work.
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*Applicants must have an unrestricted right to work in the UK.
**We regret that only shortlisted candidates will be contacted.
**We regret that only shortlisted candidates will be contacted.