Japanese Speaking PA to MD

Job title: Japanese Speaking PA to MD
Contract type: Permanent
Location: City of London
Salary: GBP 34K
Reference: EN - PR/111505
Job published: December 23, 2021 14:27



PA to MD




£34,000 per annum


Job profile


A Japanese global trading company is looking for PA to MD who provides a full Personal Assistant service to the Managing Director and administrative support to their Project/Team


Reporting to


Managing Director


Role Summary


Main Duties:


·         Organising and maintaining diaries


·         Business travel arrangements (flight bookings, hotels, visa, car etc.)


·         Arranging meetings, dinners, lunches etc. and booking restaurants


·         Administering monthly company credit card & cash expense claims


·         Correspondence for attendance of regular meetings for the MD


·         Administrative support as needed to the MD and the Director - General Affairs and HR


·         Record keeping and data base management as needed


·         Any other administrative duties that may be instructed by the MD and the Director- General Affairs and HR


·         Liaison with Finance for payment of invoices as required


·         Regular contact with Tokyo Head Office and other overseas offices


·         Contact with clients as required


·         Preparation of presentations as required


Additional Duties:


·         Meeting and greeting clients


·         Answering and forwarding phone calls


·         Arranging couriers and sorting post


·         Providing general administrative support to their Project/Team


Skills & Competencies Required


Personal Qualities


Qualifications / Experience required






Native level Japanese and good English written

·Excellent track record of PA experience


and verbal communication skills

·Extensive office administration experience


Open, honest approach and a good team player

·Excellent Microsoft Office experience and skills


Able to work in a multicultural global business

– Outlook, Word, Excel, PowerPoint etc.


interacting with colleagues and stakeholders of



different cultural backgrounds



Excellent inter-personal skills



Hard working with commitment to the







Reliability and flexibility



High levels of integrity, diplomacy and







High attention to detail



Able to work unsupervised and self-motivated



Proactive and show initiative












Starting date






Eligible to work in the UK without any restriction


About our client


Shipping industry