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Japanese Speaking PA to MD

Job title: Japanese Speaking PA to MD
Contract type: Permanent
Location: City of London
Specialisation:
Salary: GBP 34K
Reference: EN - PR/111505
Job published: December 23, 2021 14:27

Title

 

PA to MD

 

Salary

 

£34,000 per annum

 

Job profile

 

A Japanese global trading company is looking for PA to MD who provides a full Personal Assistant service to the Managing Director and administrative support to their Project/Team

 

Reporting to

 

Managing Director

 

Role Summary

 

Main Duties:

 

·         Organising and maintaining diaries

 

·         Business travel arrangements (flight bookings, hotels, visa, car etc.)

 

·         Arranging meetings, dinners, lunches etc. and booking restaurants

 

·         Administering monthly company credit card & cash expense claims

 

·         Correspondence for attendance of regular meetings for the MD

 

·         Administrative support as needed to the MD and the Director - General Affairs and HR

 

·         Record keeping and data base management as needed

 

·         Any other administrative duties that may be instructed by the MD and the Director- General Affairs and HR

 

·         Liaison with Finance for payment of invoices as required

 

·         Regular contact with Tokyo Head Office and other overseas offices

 

·         Contact with clients as required

 

·         Preparation of presentations as required

 

Additional Duties:

 

·         Meeting and greeting clients

 

·         Answering and forwarding phone calls

 

·         Arranging couriers and sorting post

 

·         Providing general administrative support to their Project/Team

 

Skills & Competencies Required

 

Personal Qualities

 

Qualifications / Experience required

 

 

 

 

·

Native level Japanese and good English written

·Excellent track record of PA experience

 

and verbal communication skills

·Extensive office administration experience

·

Open, honest approach and a good team player

·Excellent Microsoft Office experience and skills

·

Able to work in a multicultural global business

– Outlook, Word, Excel, PowerPoint etc.

 

interacting with colleagues and stakeholders of

 

 

different cultural backgrounds

 

·

Excellent inter-personal skills

 

·

Hard working with commitment to the

 

 

assignment

 

 

·

Reliability and flexibility

 

·

High levels of integrity, diplomacy and

 

 

confidentiality

 

 

·

High attention to detail

 

·

Able to work unsupervised and self-motivated

 

·

Proactive and show initiative

 

·

Punctuality

 

 

 

Location

 

London

 

 

Starting date

 

ASAP

 

Visa

 

Eligible to work in the UK without any restriction

 

About our client

 

Shipping industry