Title
PA to MD
Salary
£34,000 per annum
Job profile
A Japanese global trading company is looking for PA to MD who provides a full Personal Assistant service to the Managing Director and administrative support to their Project/Team
Reporting to
Managing Director
Role Summary
Main Duties:
· Organising and maintaining diaries
· Business travel arrangements (flight bookings, hotels, visa, car etc.)
· Arranging meetings, dinners, lunches etc. and booking restaurants
· Administering monthly company credit card & cash expense claims
· Correspondence for attendance of regular meetings for the MD
· Administrative support as needed to the MD and the Director - General Affairs and HR
· Record keeping and data base management as needed
· Any other administrative duties that may be instructed by the MD and the Director- General Affairs and HR
· Liaison with Finance for payment of invoices as required
· Regular contact with Tokyo Head Office and other overseas offices
· Contact with clients as required
· Preparation of presentations as required
Additional Duties:
· Meeting and greeting clients
· Answering and forwarding phone calls
· Arranging couriers and sorting post
· Providing general administrative support to their Project/Team
Skills & Competencies Required
Personal Qualities |
| Qualifications / Experience required | |
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· | Native level Japanese and good English written | ·Excellent track record of PA experience | |
| and verbal communication skills | ·Extensive office administration experience | |
· | Open, honest approach and a good team player | ·Excellent Microsoft Office experience and skills | |
· | Able to work in a multicultural global business | – Outlook, Word, Excel, PowerPoint etc. | |
| interacting with colleagues and stakeholders of |
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| different cultural backgrounds |
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· | Excellent inter-personal skills |
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· | Hard working with commitment to the |
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| assignment |
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· | Reliability and flexibility |
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· | High levels of integrity, diplomacy and |
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| confidentiality |
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· | High attention to detail |
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· | Able to work unsupervised and self-motivated |
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· | Proactive and show initiative |
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· | Punctuality |
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Location
London
Starting date
ASAP
Visa
Eligible to work in the UK without any restriction
About our client
Shipping industry