Office Manager / Belgium
Salary
Up to Euro 60K per annum
Job profile
A Japanese Global manufacturing company is looking for the Office Manager, who can help us build a new sales team based in Belgium and the Netherlands. This position will support Benelux staff on the general affairs management, specifically on accounting, tendering, purchasing and logistics.
Duties and Responsibilities:
Office Management
• Process government permits and other necessary documents for the company.
• Log email memos, letters, faxes or forms requests for sales or support and pass onto appropriate personnel
• Book internal meetings, lunches, meeting and training rooms
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Order supplies for equipment for demonstrations, giveaways & literature
• Apply for Visa of employees, when necessary.
• Update and maintenance office policies, in collaboration with GM & HR.
Commercial Administration
• Facilitate communication with accounting on matters of customer purchase orders, sales and invoicing.
• Manage/make purchase orders as instructed by General Manager and for items or services needed by sales/marketing or engineers to suppliers.
• Monitor customers unpaid sales invoices and open orders pending for delivery.
• Facilitate communication with logistics on matters of import, export and local shipments and delivery to customers as well as inventory
• Receive purchase orders from customers, monitoring of deliveries, and arranging shipments between EU and Japan.
• Manage storage and transferring of stocks.
• Organize logistics for transport for installations or demonstrations
• Monitor ARKRAY inbox daily for Tender alerts and tender-related communications
• Register tender interest, submit clarifications & submit tender bids as instructed by sales team
• Maintain a log of all quotes, and tender proposals compliant with public procurement regulations
Qualifications:
3+ years of work experience in administrative or related field
English business level speaker
Good in verbal and written communication skills in Dutch
Written and reading skill in French will be an advantage
Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
Experience in handling administrative work to support management and operation
Strong organizational skills with the ability to multi-task
Know-how on inventory and logistics will be an advantage
Location:
Flexible office in Antwerp, Brussels or Ghent
Partially homework is possible
Visa
Candidate must be eligible to work without any restrictions as no visa support given
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