Title
[Temp] Japanese Speaking Administrative Assistant (March – August 2026)
Salary
£25,000 - £28,000 (based on 35 hours per week)
Job profile
A Japanese global shipping company is looking for an Administrative Assistant.(Full time or Part time)
Hours :
- Monday – Friday 9:00AM – 17:00PM or 9:00AM – 15:00PM
Key Responsibilities
- Front office duties including phone, email, and visitor reception
- Schedule management, meeting coordination, and travel arrangements (flights, hotels, transportation)
- Preparation and filing of documents, reports, and meeting minutes; data entry and updates
- Assistance with invoice/quote preparation, basic expense claims, and voucher processing
- Office supplies, business cards, and consumables management, procurement, and inventory control
- Preparation and support for internal/external events and meetings
- Other ad hoc administrative and general support tasks as requested by department/managers
Requirements & Experience
- 3 years of administrative or office work experience
- Proficient PC skills (Word for document creation, Excel for spreadsheets/list management, basic PowerPoint presentations)
- Business etiquette including phone and email correspondence
- Ability to handle multiple tasks accurately and efficiently under time pressure
- Strong communication skills with internal/external stakeholders
Desirable Skills
- Experience with email scheduling and coordination in English
- Background in general affairs, HR, or accounting
- Experience in startups/SMEs with dynamic environments
Ideal Candidate Profile
- Enjoys meticulous tasks and finds fulfillment in supporting the team
- Proactively identifies issues and suggests improvements
- Team-oriented with flexibility to adapt to changing needs
Starting date
1st March 2026
Visa
Eligible to work in the UK
About our client
Shipping industry