Title
[Temp] Japanese Speaking Administrative Assistant (March – August 2026)
Salary
£25,000 - £28,000 (based on 35 hours per week)
Job profile
A Japanese global shipping company is looking for an Administrative Assistant.(Full time or Part time)
Hours :
Monday – Friday 9:00AM – 17:00PM or 9:00AM – 15:00PM
Key Responsibilities
Front office duties including phone, email, and visitor reception
Schedule management, meeting coordination, and travel arrangements (flights, hotels, transportation)
Preparation and filing of documents, reports, and meeting minutes; data entry and updates
Assistance with invoice/quote preparation, basic expense claims, and voucher processing
Office supplies, business cards, and consumables management, procurement, and inventory control
Preparation and support for internal/external events and meetings
Other ad hoc administrative and general support tasks as requested by department/managers
Requirements & Experience
3 years of administrative or office work experience
Proficient PC skills (Word for document creation, Excel for spreadsheets/list management, basic PowerPoint presentations)
Business etiquette including phone and email correspondence
Ability to handle multiple tasks accurately and efficiently under time pressure
Strong communication skills with internal/external stakeholders
Desirable Skills
Experience with email scheduling and coordination in English
Background in general affairs, HR, or accounting
Experience in startups/SMEs with dynamic environments
Ideal Candidate Profile
Enjoys meticulous tasks and finds fulfillment in supporting the team
Proactively identifies issues and suggests improvements
Team-oriented with flexibility to adapt to changing needs
Starting date
1st March 2026
Visa
Eligible to work in the UK
About our client
Shipping industry