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Business Support Team Administrator (Temporary to Permanent position)

役職名: Business Support Team Administrator (Temporary to Permanent position)
勤務地: ロンドン
職種: 教育・研修
給与: GBP 25,000 - 25,000 (Annual)
求人番号: PR/117682
求人情報掲載日: 2024/09/13 10:57

Business Support Team Administrator

(Temp to Perm position)

 

West London

 

JOB DESCRIPTION

 

 

 

  • PURPOSE OF THE JOB
    • To support the Business Support Department to manage operations and facilities across Their UK & Ireland offices.
    • To act as the receptionist for the head office, London.

 

 

DUTIES AND RESPONSIBILITIES

  • Answer calls in a professional manner and take and pass on messages to relevant staff members or teams.
  • Meet and greet visitors and sign them into the head office.
  • Distribute daily post and parcels to correct recipients.

  • Use PPI’s Online Business Account (OBA) for large volumes of post.
  • Arrange couriers, taxis, and minicabs as and when required.
  • Book hire car requests and register vehicles on motor insurance database.
  • Collate and order stationery requests as and when required.

  • Co-ordinate sorting, storage, and collection of all recyclable items
  • Arrange replenishment and storage of consumables associated with cleaning and hygiene.
  • Process operations and facilities related supplier invoices on a weekly basis

     

  • Assist the Business Support Coordinator to manage external cleaners and ensure service is to a good standard.
  • Assist with office opening and closing procedures to safeguard security and ensure the office is fully functioning every day.

  • Liaise with sub-contractors as and when requested.
  • Liaise with other Team Administrators regarding ongoing maintenance in regional offices.
  • Assist with organizing all manner of office repairs to furniture, flooring, carpets, etc.
  • Assist with organizing minor internal moves within and outside the head office.

 

  • Oversee office opening and closing procedures to manage security and ensure the head office is fully functional and ready for business at start of each working day.
  • Assist with, and help promote and implement the company’s Health & Safety Policy

 

  • Check and report to the Business Support Operations Manager any concerns in relation to staff health and safety.
  • Facilitate UK&I staff to work from home as and when necessary and purchase furniture and office equipment (non-IT such as printers).
  • Assist members of the Business Support team as and when required.
  • Attend meetings as and when required. There may be a necessity for these to be outside of normal working times and travel may be involved.

     

***We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding.

 

 

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