Business Support Team Administrator (Temporary to Permanent position)

Business Support Team Administrator

(Temp to Perm position)

West London

JOB DESCRIPTION

• PURPOSE OF THE JOB
  • To support the Business Support Department to manage operations and facilities across Their UK & Ireland offices.
  • To act as the receptionist for the head office, London.

DUTIES AND RESPONSIBILITIES

• Answer calls in a professional manner and take and pass on messages to relevant staff members or teams.
• Meet and greet visitors and sign them into the head office.

• Distribute daily post and parcels to correct recipients.

• Use PPI’s Online Business Account (OBA) for large volumes of post.
• Arrange couriers, taxis, and minicabs as and when required.
• Book hire car requests and register vehicles on motor insurance database.

• Collate and order stationery requests as and when required.

• Co-ordinate sorting, storage, and collection of all recyclable items
• Arrange replenishment and storage of consumables associated with cleaning and hygiene.

• Process operations and facilities related supplier invoices on a weekly basis

   

• Assist the Business Support Coordinator to manage external cleaners and ensure service is to a good standard.

• Assist with office opening and closing procedures to safeguard security and ensure the office is fully functioning every day.

• Liaise with sub-contractors as and when requested.
• Liaise with other Team Administrators regarding ongoing maintenance in regional offices.
• Assist with organizing all manner of office repairs to furniture, flooring, carpets, etc.
• Assist with organizing minor internal moves within and outside the head office.

• Oversee office opening and closing procedures to manage security and ensure the head office is fully functional and ready for business at start of each working day.
• Assist with, and help promote and implement the company’s Health & Safety Policy

• Check and report to the Business Support Operations Manager any concerns in relation to staff health and safety.
• Facilitate UK&I staff to work from home as and when necessary and purchase furniture and office equipment (non-IT such as printers).
• Assist members of the Business Support team as and when required.

• Attend meetings as and when required. There may be a necessity for these to be outside of normal working times and travel may be involved.

   

#LI-JACUK

#citylondon