Company: Japanese firm
Position: (French Speaking) Accounting & Office Administrator
Location: Brussels (hybrid-working)
Salary: Depending on experience
You will play a key role in supporting daily office activities, including payment processing, invoice management, and responding efficiently to internal parties, while working closely with the Office Administrator to ensure smooth and well-organized business operations.
Key Responsibilities
Supporting the Office Administrator with a variety of administrative duties, including processing daily payments, handling invoices, managing office supplies, and overseeing general office operations.
Assisting with internal expense reimbursement workflows.
Coordinating with the administration team at the HQ to facilitate smooth and efficient operations.
Providing support, such as organizing meetings, preparing travel arrangements, and coordinating business trips.
Contributing to the preparation of business pitch materials and company newsletters.
Maintaining and organizing documents, files, and resources.
Requirements
Bachelor’s degree in any field; a background in administration or a related discipline is an advantage.
At least three years of administrative experience. Experience within finance or accounting departments is considered a plus.
Excellent written and spoken English is essential. Proficiency in French will be highly valued, and additional language skills—such as German or Japanese—are an asset.
Candidates must already hold the legal right to work in Belgium.
Strong communication skills with both internal stakeholders and external clients or vendors.
Solid PC literacy, including professional typing skills and proficiency in Microsoft Word, Excel, and Outlook (or equivalent tools).
Exceptional interpersonal abilities and a client‑oriented mindset.
A proactive and adaptable approach, with the capacity to handle diverse tasks and requests.