Japanese Major Shipping Company is seeking for PA/Admin
Title
PA/Admin
Salary
up to £34,000 per annum
Job profile
A Japanese global trading company is looking for PA to MD who provides a full Personal Assistant service to the Managing Director and administrative support to their Project/Team
Reporting to Managing Director
Role Summary
Main Duties:
• Organising and maintaining diaries
• Business travel arrangements (flight bookings, hotels, visa, car etc.)
• Arranging meetings, dinners, lunches etc. and booking restaurants
• Administering monthly company credit card & cash expense claims
• Correspondence for attendance of regular meetings for the MD
• Administrative support as needed to the MD and the Director - General Affairs and HR
• Record keeping and data base management as needed
• Any other administrative duties that may be instructed by the MD and the Director- General Affairs and HR
• Liaison with Finance for payment of invoices as required
• Regular contact with Tokyo Head Office and other overseas offices
• Contact with clients as required
• Preparation of presentations as required
Additional Duties:
• Meeting and greeting clients
• Answering and forwarding phone calls
• Arranging couriers and sorting post
• Providing general administrative support to their Project/Team
Skills & Competencies Required
Personal Qualities Qualifications / Experience required
• Native level Japanese and good English written • Excellent track record of PA experience
and verbal communication skills • Extensive office administration experience
• Open, honest approach and a good team player • Excellent Microsoft Office experience and skills
• Able to work in a multicultural global business – Outlook, Word, Excel, PowerPoint etc.
interacting with colleagues and stakeholders of
different cultural backgrounds
• Excellent inter-personal skills
• Hard working with commitment to the
assignment
• Reliability and flexibility
• High levels of integrity, diplomacy and
confidentiality
• High attention to detail
• Able to work unsupervised and self-motivated
• Proactive and show initiative
• Punctuality
• Native level Japanese and good English written • Excellent track record of PA experience
and verbal communication skills • Extensive office administration experience
• Open, honest approach and a good team player • Excellent Microsoft Office experience and skills
• Able to work in a multicultural global business – Outlook, Word, Excel, PowerPoint etc.
interacting with colleagues and stakeholders of
different cultural backgrounds
• Excellent inter-personal skills
• Hard working with commitment to the
assignment
• Reliability and flexibility
• High levels of integrity, diplomacy and
confidentiality
• High attention to detail
• Able to work unsupervised and self-motivated
• Proactive and show initiative
• Punctuality
Location
London
Starting date
ASAP
Visa
Eligible to work in the UK without any restriction
About our client
Shipping industry